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To use mail-enabled Microsoft programs with Notes®, you first need to set up a profile that lets you use the Notes Service Providers for the Messaging Application Programming Interface (MAPI).
Note: Microsoft Outlook is also a mail-enabled application, and you can use the procedure below to set it up for sending Notes mail, as long as you are not already using IBM Lotus® Domino Access for Microsoft Outlook.
To set up Notes MAPI Service Providers
1. Install Microsoft Office, including Microsoft Outlook, before installing Notes. This is to ensure that MAPI components are installed before you set up the Notes MAPI Service.
3. In Notes, switch to a location from which you commonly send and receive mail, or create a new location.
4. Click File > Location > Manage Locations, click Advanced > Locations, click the current location, and then click Edit.
5. Click Advanced, type the file name of your User ID file in the User ID to switch to field, and then click Save & Close.
7. Double-click the Mail or Mail and Fax icon. The icon is present only when Microsoft Outlook is installed.
8. If necessary, click Show Profiles.
9. Click Add.
10. Select Lotus Notes Mail from the list and click Next.
11. For the profile name, type the name of the location you specified in step 3. Match the name exactly, including case, and click OK.
12. Type the password for your user ID and click Next.
13. Click Finish.
14. Select the profile you created and click Properties.
15. Click the Addressing tab to view the address books for the profile. To add a directory so you can look up mail recipients automatically when sending messages using Word or Excel, click Add. If there is a Domino directory that does not appear in the list on the Addressing tab, select it in the Add dialog box and click OK.
16. Repeat the previous step for each Domino directory to access in Word or Excel. Directories display in the Add dialog box list if they are accessible from the home server listed in your current location document.
17. Select a directory from the Show this address list first list, and then click OK.
Note: You must select at least one Domino directory in the Addressing options so Notes can check the names of recipients of your mail. Click Tools > Options > Addressing to select a Domino directory if one has not been selected automatically.
CAUTION: Using a profile that includes both a Domino directory and a Microsoft Exchange address book is not recommended.
To use Microsoft Word or Excel to send Notes mail
After you create the profile for the Notes Service Providers, you can use the following procedure to send mail using Word or Excel.
1. In the mail-enabled product, click File > Send.
2. Select the profile you set up for the Lotus Notes Service Providers.
3. Create and send your message as you normally would.
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